To prove each work experience claim and to validate that the applicant meets program requirements
The personalized document checklist in applicants’ online account prompts the applicant with an upload field for each work experience declared.
At the completeness check, the processing office determines only whether the required documents are included. The validity or fraudulence of the information is assessed only if and when the application is placed into processing.
The following documents are mandatory for each work experience declared:
a reference or experience letter from the employer, which
should be an official document printed on company letterhead (must include the applicant’s name, the company’s contact information [address, telephone number and email address], and the name, title and signature of the immediate supervisor or personnel officer at the company),
should indicate all positions held while employed at the company and must include the following details: job title, duties and responsibilities, job status (if current job), dates worked for the company, number of work hours per week and annual salary plus benefits; and
if the applicant is self-employed, articles of incorporation or other evidence of business ownership, evidence of self-employment income and documentation from third-party individuals indicating the service provided along with payment details (self-declared main duties or affidavits are not acceptable proof of self-employed work experience).
If the work experience is in Canada, proof may include copies of T4 tax information slips and notices of assessment issued by the Canada Revenue Agency (the time period for these documents should reflect the work experience timeframe [e.g., work experience from 2006 to 2008 requires only documents from those calendar years]).
Date: _____________
To Whom it May Concern
This is to certify that Mr. ____________ (Name) is currently employed with __________ (Company Name) in ___________ (Location, Country).
Details of his employment are given below:
• Designation:
• Date of Joining:
• Employee ID:
• Type of Employment (Full time/permanent/part-time):
• Hours of Work/Week:
• Department:
• Reporting Manager:
• Annual Salary:
Duties and responsibilities handled by ___________ (Name) are as follows:
•
•
•
•
•
If you have any questions, please feel free to contact us.
For (Company Name)
<Signature of the Referee> <Company Seal>
<Name & Designation of the Referee>
<Contact No. and Email of the Referee>
You can get a reference letter from a colleague (or former colleague) on a plain piece of paper, get it notarized. Then you will have to supplement this info with the pay stubs, IT returns, appointment letters, bank statements, promotion letters and finally explain this in the Letter of explanation.
Yes, you can remove the work experience from you work history and you will not be asked for a work reference letter. However, you will have to mention it in your personal history, post ITA application.
You can obtain a new work reference letter and send an a Case Specific Enquiry (webform) to IRCC.
Link: https://secure.cic.gc.ca/enquiri…/canada-case-cas-eng.aspx
You only need to show the work reference for which you are claiming points. However, in the work reference letter, you have to mention all the designations you held, even if you are not claiming points for it.
If you are using an email, then you will also have to include a LoE explaining why a reference letter was not provided on a letter head. You can also try getting a letter from a colleague on a paper which you can get notarized. Include your pay stubs, IT returns, appointment letter etc. to substantiate your work experience.